EMERGENCY PREPAREDNESS & PROCEDURES

All occupants of the building are required to participate in fire drills. A written record of fire drills will be kept in the Fire Safety Plan for the building and maintained for three years. The Fire Warden in charge will be required to sign these records at the end of each scheduled drill.

Fire drills will be announced via the public address system. The announcement will consist of a statement by the Fire Safety Director followed by the appropriate tone signals. The tenant contact in charge will be informed of the drill.

Upon hearing the signal, all Deputy Fire Wardens will alert their area occupants that a fire drill is in progress and advise them to proceed to their exit stairwells. Searchers will report to their Fire Warden when their areas are clear.

Male and female Searchers will proceed immediately to various restrooms and other isolated areas to assure that everyone had heard, understands, and responds to the signal. When all areas are clear, Searchers will report to their Fire Warden. Aides to the Physically Challenged will assist physically challenged employees to the exit stairways and also report.

The Fire Safety Director will observe the exercise and point out deficiencies. The drill will end after the Fire Safety Director completes his/her safety orientation.

FIRE WARDENS

Fire Wardens are responsible for coordinating the evacuation of the entire floor, which includes working with assistants that are responsible for specific assigned area. Fire Wardens notify Property Management of their presence by using their access card to enter the building upon arrival each morning. If they are absent, the Deputy Fire Warden is assigned for the day.

Fire Warden Duties include the following: 
In Case of Fire

1. Call 911 (preferably from a land line)
2. Initiate evacuation by notifying Deputy Fire Warden
3. Verify that all areas have been evacuated by taking reports from each Deputy Fire Warden, Searcher and Aide
4. Once evacuated, notify Main Lobby Security Console to give location, severity and type of fire, if known.
5. Reassemble and account for all people in your work area in the refuge area, denoted by your company.

If the Alarm Sounds

1. If your floor encounters heavy smoke initiate evacuation by notifying Deputy Fire Warden.
2. Telephone the Main Lobby Security Console to determine the location of the fire. Usually only the fire floor and the floor above and two below will evacuate.
3. If your floor is not involved, instruct the Deputy Fire Warden(s) to inform people in their areas that they are not in danger.  DO NOT EVACUATE unless directed to do so.

Additional Responsibilities

1. Have an evacuation route clearly planned. Assist Deputy Fire Wardens in preparing evacuation plans for their individual areas
2. Assign people to assist physically challenged or disabled employees. Keep the Fire Safety Director informed of all people requiring or providing assistance.
3. Identify weak points during fire drills. Discuss these with the Fire Safety Director and work with Deputy Fire Wardens to correct deficiencies.
4. Maintain up-to-date organization charts of Deputy Fire Wardens, Searchers, and Aides. Report changes to the Fire Safety Director
5. Instruct new Deputies, Searchers, and Aides in their responsibilities during drills or actual evacuations
6. Inspect your area periodically for safety. Make sure all flammable substances are stored in approved containers.

DEPUTY FIRE WARDEN 

Firms occupying larger quarters will assign one Deputy Warden for each 7,500 square feet of area. The primary duties of Deputy Wardens are to be familiar with safety procedures and routes and to maintain order in the event of an evacuation. They are trained to assume Fire Warden responsibilities if necessary.

During an evacuation, Deputy Wardens will direct traffic away from elevators unless otherwise instructed

by Fire Warden, Fire Safety Director, or Fire Department personnel.  Prior to entering a stairwell, Deputy 

Wardens should feel the door for heat that would indicate a fire, and check for smoke. If the stairwell is unsafe, they will direct traffic to an alternate stairwell.

AIDES TO THE PHYSICALLY CHALLENGED 

Two fellow employees are assigned to assist any physically challenged worker in relocating. Such Aides are officially assigned in advance and their names reported to the Fire Safety° Director. Upon reaching their relocation destination, they will request that their Fire Warden notify the Fire Safety Director of the physically challenged person's presence.

FLOOR SEARCHERS

Floor Searchers are assigned in pairs, male and female, and have responsibility for inspecting areas of the office and lobby space which may contain people who cannot hear the alarm or may not be familiar with procedures. Upon hearing the fire alarm, Floor Searchers will inspect washrooms, storage areas, file rooms and other areas isolated from the main spaces of the office. They should make special note of persons with hearing impairments in their area and assure that they have relocated. Once their areas are clear, Floor Searchers report to their Fire Wardens and accept any further assignment requested, such as directing traffic away from elevators.

If Someone Needs Immediate Medical Attention 

1. Do not move the person. If necessary, administer first aid.
2. Call Paramedics. Dial 911 (preferably from a land line). Tell them your floor and suite number and direct the medical team to the 650 California Street entrance.
3. Call Property Management. Dial 415.438.2690. We will hold an elevator ready for the paramedic team. If a private physician has been called, let us know and we will escort the doctor to your office.
4. Post one person at the elevator to lead the medical team to the person in distress.

After Hour Emergency
Outside normal business hours, call the security console at 415.781.1178 or the security cell phone at 415.238.3238, which is staffed 24/7.

TELEPHONE BOMB THREAT

1. Attract the attention of a co-worker discretely and quietly while listening to the caller. Have the co­worker call 911 and request that the call be traced.
2. Get as much information as possible from the caller about the location and type of bomb, its detonation time and the reason for its placement. Ask about the bomb's appearance and who is placing it.
3. Ask the caller to repeat parts of the message and make notes of any clues that might help police: Is the caller male or female? Adult? Juvenile? Is the voice educated or coarse? Accented or otherwise distinguishable? Does the person seem angry, rational, or deliberate? Make note of background noises.
4. Call the Police Bomb Squad. Dial 911 (preferably from a land line). Describe in detail the information you received on the phone.
5. Call the Management Office. They will notify in-house security, the chief engineer and other building staff.

The decision whether to inform other building occupants of the threat or to order an evacuation will be based on recommendations of local authorities and the judgment of senior company officials and the Property Manager.

Be prepared to assist authorities in search for the device BUT DO NOT TOUCH OR DISTURB ANY SUSPICIOUS OBJECT.

LETTER BOMB

Letter bombs are designed to travel safely but to explode when opened, triggered by either mechanical (spring loaded) or electrical means. One common type of postal bomb consists of 2 to 5 ounces of plastic explosive with a pencil-shaped metal fuse pressed in its center. Envelopes usually measure approximately 5-3/4" by 4" by 2/16" thick and weigh between 2 and 3 ounces.

Some Signs to Look For

1. Size. Is this letter unusually thick?
2. Weight. Is it heavy? An effective letter bomb will weigh over two ounces. Few first class letter weigh as much
3. Balance. Is it heavier on one end?
4. Feel. Is there any springiness in the sides of the letter? Does it flex, indicating it is filled with folded paper, or is it stiff?
5. Appearance. Are there grease marks on the envelope or wrapping caused by sweating of an explosive? Is the envelope sealed more tightly than usual or taped shut? Does it bear an unusual style of writing?
6. Odor. Is there a smell of almonds or marzipan?

If you consider a parcel or letter suspect, DO NOT OPEN IT. Immediately inform the Police Bomb Squad and notify Property Management.

Civil disorders are an unlikely occurrence.  However, if a riot situation developed, these are the likely steps that would ensure your safety.

• Notify Security by dialing 415.438. 2690
• Remain within the building.  Do nothing to antagonize the crowd.  Inform all other personnel to do likewise.  Do not travel to other buildings unless you are directed to do so by Security or the Police.
• Close all blinds in exterior rooms and then avoid window areas.  You could become a target.  Lock all doors.
• Focus your attention away from the incident.  Leave the area of disturbance to prevent injury or possible arrest.
• Report to the core area of the building (away from the exterior of the building). 
• Stay off the phone. Avoid unnecessary inquiries that tie up communications systems. 
• Use good judgment and remain calm.  Stay in your office/department unless you are in an unsafe position or instructed to leave by Security or the Police.
• Secure all valuable materials in a safe place or at least out of sight.
• Cooperate. Certain services may be limited during a disturbance.  Access will be restricted.  Withdraw from the area until it is safe to enter.  Your safety is the primary concern.
• If demonstrators enter the premises, keep calm, be courteous, and avoid an incident. Avoid actions or verbal responses that may provoke the situation.  Avoid arguments, provocative statements or engaging in a debate with participants.  They have entered the building to propagandize, confront or agitate the building's occupants.  Let them make their point.  Frustrating them is dangerous and provocative.  Do not try to reason with them.  Call the Police to have individuals removed if you can do so without incident.

Immediately Following an Earthquake

1. STAY CALM.
2. DO NOT attempt to evacuate office areas, as exits may be dangerous.
3. DO NOT use elevators.
4. Carefully move toward interior offices to limit exposure to further damage caused by aftershocks and/or broken glass.
5. Do not flush toilets.
6. Put phones back on cradles to help restore service.

Since help may be delayed, please do the following 

1. Locate any people that are injured, trapped, or missing. Do not attempt to move injured persons unless a life-threatening situation exists.
2. Assess and begin to treat the injured. Survey the area for any life-threatening situations.
3. If fire exists, quickly evacuate floor and assist injured persons in relocation to a central location two floors below or out of the building.

If possible, notify the Property Management Office of your floor status and of any life-threatening situations.

The most important thing that any occupant can do is to make preparations. Forethought prevents panic and confusion. Please consider the following as you make your preparations:

• Identify hazards in places where you spend most of your time, such as heavy objects on high shelves, top-heavy furniture, computer terminals and unsecured furniture. Move or secure these items.
• Consider safe areas in each room where you may relocate if an earthquake occurs, such as under tables and desks or against inside walls.
• Know the location of stairwell exits should you be requested to evacuate. Elevators should not be used during an earthquake.
• Make sure all corridors and exit paths are kept clear of boxes, extra furniture or debris.
• Develop a personal disaster plan. Since you may not be able to immediately get home or use the telephone, it is important that other family members know what to do. Designate one or two out-of-state relatives for all local family members to report to in the event of an emergency.
• Put together an office emergency kit. Some suggested items are a portable radio, flashlight, spare batteries for both, walking shoes (with soles thick enough to resist broken glass), socks, towelettes, water, food items such as energy bars, latex gloves, heavy work gloves, dust masks, safety glasses, bandages, extra medication, and extra prescription glasses or contacts. All items should be placed in a small plastic bag and labeled.
• Each tenant is encouraged to store their own emergency supplies on site, including water, food, blankets, portable battery-operated radio etc.